Parent Central Services (2024)

Parent Central Services is the gateway that connects Families to CYS Services programs. Registration for all programs begins with Parent Central Services.

Directions from Gate #1: At the traffic circle, take the second exit to Nelson Blvd. Turn Left onto Ware St. Parent Central is in building 5939 on the Northwest corner of Ware and Ellis Streets.

For all CYS Facility Contact information,CLICK HERE.

Full-Time Care, Pre-K, & Part-Day Preschool

The Full-Time Care Programis for children ages six (6) weeks through kindergarten.

Locations: Clickhere
Registration: See instructions below.
Requests for Caremust be made through MilitaryChildCare.com. Visit MilitaryChildCare.com to place your infant, or toddler needing full-time care on a wait list. This site will also show you other full-time care options in the area.
For additional information:
• Go to MilitaryChildCare.com
• Contact the Help Desk by calling the toll free number+1(855)696-2943
• Send an email toFamilySupport@MilitaryChildCare.com

Meals/Snacks provided

Inclement weather:During a weather-related post closure, if you are weather mission essential and required to work on the day of the weather event, CYS will operate in the following manner:

If Post is in aWeather Mission Essential OnlystatusANDSchool District 8 is CLOSED:

West Child Development Center will open for CDC age children with limited staff and serve families who have been deemed weather essential and required to work for that specific weather event.
Patriot School Age Care will open for School Age children with limited staff and serve families who have been deemed weather essential and required to work for that specific weather event.
All non-critical CYS programs will close (Hourly Care, Part-Day Pre-School, Youth Center Open Recreation, Youth Sports programs, Parent Central Office, and CYS Administrative offices)

If Post in aWeather Mission Essential OnlystatusBUT School District 8 is OPEN:

West Child Development Center will open for CDC age children with limited staff and serve families who have been deemed weather essential and required to work for that specific weather event.
Mesa and Patriot School Age Care will open for School Age children with limited staff and serve families who have been deemed weather essential and required to work for that specific weather event.
See Also
Parent Central Services (CYS Registration)Parent and Outreach Services Parent Central Services (registration)Parent Central Services & Registration
The Youth Center will be open after school and remain open until 1800. Transportation of children to and from school will operate as normal, but could be disrupted depending on road conditions.

Delayed Reporting:
No change to CYS programs. Facilities will open at their normal time. Child Development Centers and School Age Centers will operate as normal.

Pre-K & Part-Day Preschool

Strong Beginnings is a part-day Pre-K program operated in addition to the regular full-day program; children who are entering Kindergarten in the next school year are eligible for participation.

Registration & Costs:Contact Parent Central for enrollment and fee information at +1(719)526-1101">(719)526-1101 or +1(719)526-8220">(719)526-8220.

Before-and-After School Care

Theseprograms arenationally accredited through the Council on Accreditation (COA) and are available for children in first-grade through fifth-grade.

Hours of Care:
•Before school beginning at 0545 hours (5:45 AM).
•After school until 1800 hours(6:00 PM).
•Care provided 0545 hours (5:45 AM) through1800 hours(6:00 PM)during District 8 school breaks.
•Children who are not transported by D-8 are walked to school by CYS staff. Parents must transport children not enrolled in on-post District 8 schools.

School-Out Days &Summer:Cost for care provided during District 8 school-out days & breaks is basedupon total family income and included in your before-and-after school enrollment. Separate fees apply for summer care. Cost is basedupon total family income.You must visitParentCentral to determine your fee category.Clickherefor required paperwork.

Children not enrolled in the before and after school program may still participate in school break and summer programming for a fee. See below for more information on Summer Camps.

For Occasional Users(Children in 1st-5th grade not enrolled in the Before/After School Program who may want to participate insome of this programming):
•Authorized4 FREE hours of care per month available before,after, andschool-out days following the D8 schedule.
•Online Reservations (WebTrac):Clickhere.
•Phone in Reservations:Call +1(719)526-6610.

Boysand Girls Club of America (BGCA)/4H:
We encourage you to callor visit ourSchool Age Centers(Mesa or Patriot) for program information.

Meals/Snacks provided

Locations:
•Mesa SAC(Bldg 4790, 1420 Grandstaff Avenue)services Abrams and Mountainside elementary schools.
•Patriot SAC(Bldg 6204, 7008 Harr Avenue) services Weikel and Patriot elementary schools.

Inclement weather procedureshere.

1. Make an Appointment at Parent Central

• Must go in person to register your child(ren).
• Call+1(719)526-1101or+1(719)526-8220for an appointment. Walk-ins are welcome, but appointments are encouraged.
• Appointments will take approximately 30 minutes per child.
• Complete the forms listed below (as applicable) to expedite registration process.

2. What do I need to register?

• Government ID
• Contact information
• Two local emergency contacts
• Immunization Documentation
• Deployment orders (if applicable)
• LES/pay voucher, student letter, or seeking employment verification.

3. Complete Required Forms

Form	6 Weeks-5th Grade	6th Grade+	Required Annually
Registration Checklist(.pdf)	1 per family	N/A	No
Health Assessment(.pdf)	1 per child	N/A	Yes
Child Care Fees (completed during registration)	1 per family	N/A	Yes
LES (you provide)	1 per family	1 per family if attending AM care, or camp	Yes
Shot Records(you provide)	1 per child	N/A	Yes
CYS Youth Program Registration	N/A	1 per child	No
Health ScreeningTool	1 per child	1 per child	Yes

4. Complete These Forms (If Applicable)

Form	6 Weeks-5th Grade	6th Grade+	Required Annually
Respiratory Medical Action Plan	1 per child	1 per child	Yes
Special Diet	1 per child	1 per child	Yes
Allergy Medical Action Plan	1 per child	1 per child	Yes
Diabetic Medical Action Plan	1 per child	1 per child	Yes. Request a meeting with CYS Nurse through Parent Central for required paperwork.
Seizure Medical Action Plan	1 per child	1 per child	Yes

5. Bring Forms to your Parent CentralAppointment

Our expert staff will complete your registration electronically. This will take about 30 minutes per child (with an appointment).

6. At Your Parent Central Appointment

• We will process your paper work.
• We will input your child's (or children's) vaccine records.
• We will issue yourWebTracusername and password. WebTrac is where you enroll in sports,make hourly care reservations and make CYS payments.
• We will be able to enrollyou into requested programs and make future reservations during this appointment.

Useful Documents:
• Annual Health Assessment/Sports Physical
• Deployment Benefits Matrix
• Exception to Policy Form
• Instructions for completing an Immunization Waiver
• Health Screening Tool
• SY 21-22 Fee Category Charts

Proof of Immunizations is required for CDC (ages 6 weeks-5 years) children upon registration. Children and Youth ages 6-18 who are enrolled in school are not required to submit proof, however, it is encouraged.

If a child/youth does not have documentation of any given immunizationfor which Army Public Health Nurse (APHN) has deemed an outbreak, the youth will be excluded from care until the outbreak has resolved OR proof of immunization is provided. An exemption for an immunization may be permitted for medical or religious reasons. Philosophical exemptions are not permitted.

Click here for the Immunization Waiver Request.

CYS follows Department of Defense Instruction (DoDI)6060.02 Child Development Programs Immunizations which states:Children enrolling in or currently enrolled in DoD CDPs must provide written documentation of immunizations appropriate for the child’s age. Per AR 40-562/BUMEDINST 6230.15A/AFJI 48-110/CG COMDTINST M6230.4F (Reference (u)), immunizations recommended by the Advisory Committee on Immunization Practices (ACIP) are required.

These recommendations are in line with the recommendations by the Center for Disease Control and the State of Colorado.

CYS offers discounted rates for families of deployed soldiers. Service provided for Respite Care Hours as spaces are available. Hourly Care reservations can be made up to 30 days in advance. To reserve respite care, please call the Respite Reservation phone line at (719)526-6610.

In order to receive these benefits:
• Use an on-post CYS program/FCC Home for full-day or part-day care
• Have a copy of the Soldier's orders OR a memo from the Commander confirming the eligibility criteria

Click here for Deployment Support Services Summary of Benefits information.

***Each Benefit listed below is per child, per month.***

Deployed: Contingency Operations*

^{*An operation in a designated combat zone}
180 days or longer:
• 16 Hours of Free Respite Childcare that can be used starting 30 days before, through deployment cycle and 90 days after deployment cycle ends.
• Full-day and Part-day Childcare fee reduction of 20% starting 30 days before, through deployment cycle and 90 days after deployment cycle ends.

90 - 179 days:
• 16 Hours of Free Respite Childcare that can be used starting 30 days before, through deployment cycle and 30 days after deployment cycle ends.
• Full-day and Part-day Childcare fee reduction of 20% starting 30 days before, through deployment cycle and 90 days after deployment cycle ends.

89 days or less:
• 16 Hours of Free Respite Childcare that can be used through deployment cycle.
• Full-day and Part-day Childcare fee reduction of 20% starting 30 days before, through deployment cycle and 90 days after deployment cycle ends.

Deployed: Rotational Forces*

^{*To Pacific or Europe Regions}
• 16 Hours of Free Respite Childcare that can be used starting 30 days before, through deployment cycle and 30 days after deployment cycle ends.

Deployed: Non-Contingency Operations*

^{*Humanitarian and civic assistance}
180 days or longer:
• 16 Hours of Free Respite Childcare that can be used starting 30 days before, through deployment cycle and 30 days after deployment cycle ends.

90 - 179 days:
• 16 Hours of Free Respite Childcare that can be used during the deployment cycle.

Assigned to Warrior Transition Unit*

^{*While assigned to unit}
• 16 Hours of Free Respite Care
• Free Childcare during Support Group Meetings
• Free Childcare during Medical Appointments
• Full-day and Part-day Childcare fee reduction of 20%

Survivor Outreach Services

Free childcare is provided during the Bereavement Period through the day after the Unit Memorial.